2026 ARS 72nd Annual Meeting

Quick facts, deadlines, shipping guidance, and exhibitor support for your upcoming event.

Contact

Expo Event Services
(Payments Only)
1700 York Ave
Suite 2T
New York, NY 10128

For order questions, show services, shipping, and exhibitor assistance, contact Expo Event Services before show opening.

Important Dates

Priority Deadlines
Review the discount deadline and shipping windows carefully before placing orders or sending freight.

Discount Deadline	Thursday, October 1, 2026
Advance Warehouse Receiving Dates	Monday, September 7, 2026 - Monday, October 5, 2026
Show Site Receiving Dates	Thursday, October 15, 2026 - Thursday, October 15, 2026

Booth Equipment

Back Drape Color: Black
Side Drape Color: Black
Aisle Carpet Color: N/A

Exhibit Hall Carpet:
The exhibit hall is carpeted.

Included in your Booth Space:

8' high Black back drape
3' high Black side drape
(1) 6'L x 30"H black draped table
(2) two side chairs
(1) one waste basket
(1) identification sign

Show Schedule

Exhibitor Move-In

Thursday October 15th, 2026	6:00am - 1:00pm	Decorator Move In
Thursday October 15th, 2026	1:00pm - 3:00pm	Exhibitor Move In

Exhibit Hours

Friday October 16th, 2026	8:00am - 5:00pm	Event Open
Saturday October 17th, 2026	8:00am - 12:00pm	Event Open

Exhibitor Move-Out

Saturday October 17th, 2026	12:00pm - 3:00pm	Move Out
Saturday October 17th, 2026	By 5:00pm	Clear Floor By

Getting Materials to Your Booth

TS Shipper is the most comprehensive shipping company that directly services the trade show industry. TS Shipper specializes in time sensitive trade show freight, across the country!

Whether this is your first exhibit experience or you’re a seasoned exhibitor, Expo Event Services is here to help with all your shipping and material handling needs.

Freight Show Services

Local Deliveries	Caravan Services
Ground Shipments	Storage
Air Shipments	Full Truck Load Services

Click here for full Shipping & Material Handling instructions including addresses and shipping labels.

Ship

Receive

Deliver

10% DISCOUNT
ON EXPO EVENT SERVICES MATERIAL HANDLING
(If you book with TSShipper for In-Bound & Out-Bound Shipping)

Request a Quote

Prefer to contact TS Shipper directly? Email info@tsshipper.com or call 216.566.5953 for assistance with your shipping quote.

Shipping Information

Expo Event Services will receive and deliver materials to your booth shipped to the following locations:

Advance Shipments

Exhibitor Name & Booth Number
c/o Expo Event Services
c/o Show Ready
9150 Hyssop Dr
Rancho Cucamonga, CA 91730

Additional Advance Shipment Information

Shipments should arrive between Monday, September 7, 2026 and Monday, October 5, 2026.
All shipments received outside these dates will be subject to a late fee.
Shipments that arrive at the warehouse after Monday, October 5, 2026 cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking and freight.

Direct Shipments

Exhibitor Name & Booth Number
c/o Expo Event Services
The Biltmore Los Angeles Hotel - Regency Ballroom
506 South Grand Ave
Los Angeles, CA 90071

Additional Direct Shipment Information

Direct shipments will be accepted on Thursday, October 15, 2026.
Receiving only during exhibitor move-in hours.

Outbound Shipping Information

Option 1: Book your Shipping services with the house carrier TS Shipper
This option will allow you to pack up your exhibit materials, leave it in your booth and walk away without any waiting time.

Option 2: Book your shipping services with your own carrier
LEAVING YOUR EXHIBIT MATERIALS FOR PICK UP BY YOUR CARRIER – Every shipment requires an Expo Event Services Outbound Material Handling Agreement and Shipping Label. Driver Check in Time is 2pm, if a driver is not checked in by that time the freight will be rerouted through TS Shipper.

Checklist & Reminders

Labor

- Carefully review the Labor Jurisdictions to determine your labor requirements.
- Refer to the ordering site under Display Labor for straight time and overtime hours.

Show Forms & Labels

- Complete Outbound Shipping paperwork using our supplied forms, and Expo Event Services will prepare your outbound Material Handling Agreement (MHA) and labels in advance.
- Ensure your carrier is provided with your company name and booth number when arranging exhibit shipping at the close of the show.

During Show Reminders

On-Site Information - Please plan to arrive with sufficient time to complete your booth setup. - Exhibitors supervising Expo Event Services labor must pick up and release their crew at the Labor Desk.

Move-In/Move-Out Bulletin

Should the event venue or the event move in / move out schedule change, Expo Event Services reserves the right to adjust pricing according to any cost increases associated with the respecetive change.

Exhibitors must wait until 12:00pm to begin packing up or dismantling any portion of their display. Move-Out ends at 3:00 pm.

Expo Event Services will begin to return empty containers at 12:00pm, on Saturday October 17th, 2026, this process will take approximately 2 hours. Keep this in mind when scheduling labor and freight pickup. All carriers must check in for pickup no later than 2:00pm, on Saturday October 17th, 2026.

Labor Jurisdiction

Labor Information

To assist you in planning for your event, we are positive you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit. Please carefully review the Labor Jurisdictions to determine your labor needs.

Exhibitor Services Support & FAQs

Please visit FAQs on the main menu for additional information and pro tips about ordering, products and services, shipping and material handling, electrical, and other important topics.

Our goal is to make your exhibitor experience as pain-free as possible. If you have any questions or need special assistance regarding the information provided or the ordering process, please contact Exhibitor Services at info@expoeventservices.com.

For questions or concerns regarding products and services ordered and/or delivered to your booth, please visit the Expo Event Services Desk at the event or contact Exhibitor Support prior to show opening. Your account will be adjusted or the issue resolved at that time. Credits will not be issued after close of show.

Contact Exhibitor Services

201-300-2782
Email Support at info@expoeventservices.com